Change Employee Payroll Information

Do you want to change or update employee payroll information in QuickBooks? You may find this article helpful then. This article will provide you a complete process to change or edit your employee’s payroll information in the employee profile of QuickBooks. However, you may require the W-4 form or State Allowance form to complete the process.

Read this article properly and perform the provided steps to edit your employee payroll information. However, in case if you are not able to do it manually then you can get in touch with us at our QuickBooks Payroll Support Phone Number +1888-396-0208 for further assistance.

Note: You can only edit employee information if you have a valid subscription of Payroll. If you are using Direct Deposit or Assisted Payroll, then you have to send a zero payroll after you finish your updates.

  • Employee information that can be changed anytime: Legal Name, Date of Birth, Address, Payroll Schedule, Earnings (items, rate, pay period), Class, Additions, Deductions, Company Contributions, Direct Deposit, Sick/Vacation, Allowances, Extra Withholding, Federal Filing Status, State Allowances, State Extra Withholding, State Filing Status, and State Estimated Deductions.
  • Changes that become effective the next pay period: State Worked, State Lived, and Other Taxes
  • Employee information you cannot change in QuickBooks Desktop: contact a Quickbooks Desktop Payroll Assisted representative for assistance: Social Security, Medicare, Advanced Earned Income Credit, SUI, SDI, and Federal Unemployment Tax (company paid). Retroactive changes for earlier payrolls during the current year to State Worked, State Lived, and Other Taxes.

How To Change An Employee’s Payroll Information

Follow the steps mentioned below to make changes in the Employee’s Payroll Information in QuickBooks Desktop:

  • From the main menu of QuickBooks, go to Employees > Employee Center.
  • Locate and double-click on the employee’s name in which you want to make changes.
  • Go to Edit Employee window and then click on Payroll Info.
  • Edit the employee’s information as you want.

How To Change An Employee’s Name?

  • From the main menu of QuickBooks, go to Employees > Employee Center.
  • Locate and double-click on the employee’s name in which you want to make changes.
  • Navigate to the Personal tab and enter the employee’s name in the Legal Name.
  • Click on OK to save changes.

How To Add An Additional Payroll Item?

  • Click on the Item Name.
  • Click on the payroll item from the available options.
  • To create a new payroll item, you can click on Add and fill all the required details.
  • Click on OK to save changes.

How To Change The Amount, Percentage, Or Annual Limit Of a Payroll Item?

  • Select on Hourly/Annual Rate, Amount or Limit for the item in which you want make changes.
  • Make modifications in the amount, percentage or limit as you prefer.
  • Click on OK to save changes.

How To Change Tax Withholding Or Add Extra Withholding?

  • Select Taxes and then click on tab for the type of tax you want edit.
  • Enter the changes and then click on OK.

How To Insert a Payroll Item Above Another?

  • Select the item in which you want to insert an item.
  • From the main menu, go to Edit > Insert Line.
  • Click on OK to save changes.

How To Delete a Payroll Item?

  • Select the Item that want to delete.
  • Now, go to Edit > Delete Line.
  • Click on OK to save changes.

How To Reactivate a Terminated or Released Employee?

  • From the main menu of QuickBooks, go to Employees > Employee Center.
  • Locate and double-click on the employee’s name in which you want to make changes.
  • Navigate to the Employment info.
  • Now, make the field blank by removing the Release Data. If you are using QuickBooks 2015 or older version, then you can go to the Termination tab and then remove the termination info.
  • Unmark the Employee is inactive checkbox and then click on OK to save changes.

Technical Support For QuickBooks Payroll Issues

Hopefully, the provided steps in this article were helpful for you and you are now able to change or modify employee payroll information. Sometimes, you can face several issues as well while performing the steps. If you are also facing some issues or you are not sure about performing the steps manually then we can do it for you. You just have to dial our toll-free QuickBooks Support Phone Number +1888-396-0208 and one of our certified ProAdvisor will be there connected with you to provide you the solution.