QuickBooks Desktop Keyboard Shortcuts

QuickBooks is a highly rated accounting software that comes with various features that makes accounting easy and effective. Number of features also makes this software heavy and sometimes performing some tasks can be very long and time consuming. To deal with such situations, Intuit has created shortcut keys for various processes. You can actually perform a complete process using a shortcut key.

QuickBooks Desktop Keyboard Shortcuts

We have provided almost every shortcut key in QuickBooks Desktop for Windows and MAC both. These shortcuts can make so many things easier for you. To know more about the shortcut keys of QuickBooks, you can connect with us at our toll-free QuickBooks Support Number +1888-396-0208.

QuickBooks Desktop for Windows

Enter Transaction/List

KEYS ACTION
Ctrl+Del Remove or delete the highlighted line in a transaction
Ctrl+Ins To Insert or add a blank detail line in a transaction
Ctrl+Alt + Y* Create a copy of the line in an Invoice
Ctrl+Alt + V* To paste the line that you’ve copied to the row in the invoice.
Ctrl+N For creating a new transaction or list item
Ctrl+D Remove the current transaction or list item
Ctrl+E Edit or modify an item from an item list or in a register
Ctrl+O Check in the appropriate checks/checks windows or in the check register: Press Ctrl+O to create a copy of the check and  then use Ctrl+V (paste) to create a copy of that check if you are in the check register.
F5 Refresh list. You see this only if you QuickBooks in multi-user mode and a list is open. Refreshing the list forces QuickBooks to return to the database server and retrieve the latest copy of the list. It can be useful if multiple users are editing the list at the same time. Note that all open lists at the same time should be refreshed.
Ctrl+H Transaction history (used inside a transaction)

Opening Windows/List

KEYS ACTION
Ctrl+W Write Checks/Checks
Ctrl+Q For running a Quick Report, select an account, customer, or vendor then press Ctrl+Q to get the report.
Ctrl+Y Transaction Journal (Used inside a transaction)
Ctrl+J Customer Center
Ctrl+A Chart of Accounts
Ctrl+I Create Invoices
Ctrl+L If the cursor is in a section that contains a drop-down list like selecting the item in an invoice details line then pressing CTRL + L will open the list associated with that drop-down.
Ctrl+U Use the item from the list that you have just opened using Ctrl+L.
Ctrl+R Use Register
Ctrl+G If you are in a register for an account, pressing Ctrl+G will take you to the register for the “transfer” account associated with the line you have selected
Ctrl+F Find
F1 QuickBooks Help
F2 or Ctrl+1 Product Information Screen
F3 or Ctrl+2 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. Here, you get a wide range of system and diagnostic information and a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
F4 QuickBooks Technical Support helper
Esc or Ctrl+F4 Close Active window
Ctrl+F6 Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.

Maneuvering

KEYS ACTION
+ Press the in order to increase the number in a form like a check/check number or invoice number, select the number you want to change.
Press the  key in order to decrease the number in a form, like a check/check number or invoice number, select the number you want to change.
Alt+S Save transaction
Alt+N Save transaction and go to the next transaction
Alt+P Go to the previous transaction
Tab Go to the next field
Shift+Tab Go to the prior field
Up arrow () Go to the previous line in a form
Down arrow () Go to the next line in a form
Page Up Go to the previous page in a form area or report
Page Down Go to the next page in a form area or report
Ctrl+Page Up Go to the first item a list or register
Ctrl+Page Down Go to the last item in a list or register
Ctrl+Enter Record

Opening/ Closing QuickBooks

KEYS ACTION
Ctrl To run QuickBooks without opening a company file, press Ctrl while opening QuickBooks.
Alt To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
Alt+F4 Exit

Date shortcuts

The following can be used while on the register or on any transaction list:

KEYS ACTION
+ Advance to the next day
Previous day
T Today
W First day of the Week
K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; (semi colon) Same date last month
(apostrophe) Same date next month
Alt+Down arrow (↓) Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized transactions

KEYS ACTION
Ctrl+M To memorize the current transaction
Ctrl+T Opens the Memorized Transaction List

Miscellaneous shortcuts

KEYS ACTION
Ctrl+P Print
Ctrl+R+P If you want to register QuickBooks, and you have been provided a “validation code,” you can easily enter the code as needed. Run QuickBooks, go to the Help and select About QuickBooks. Press Ctrl P When the product splash screen shows. This opens the window that lets you enter your validation code.
Ctrl+K QuickBooks Service Keys (Payroll)
Ctrl+Alt+Y Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.
F2 and Ctrl+B+Q Export to QuickBooks Online. Press F2 then Ctrl+B+Q. Select OK or close the Product Information screen.

Standard text editing

KEYS ACTION
Ctrl+Z Undo
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl+Right arrow(→) Move to the next word in a current text field
Ctrl+Left arrow (←) Move to the previous word in a current text field

QuickBooks Desktop for Mac

General

KEYS ACTION
Command+, (comma) QuickBooks > Preferences
Command+H QuickBooks > Hide QuickBooks
Option+Command+H QuickBooks > Hide Others
Command+Q QuickBooks > Quit QuickBooks
Option+Command+N File > New Company
Command+O File > Open Company
Option+Command+W File > Close Company
Command+W File > Close Window
Command+P File > Print
Command+M Windows > Minimize
Command+? Help > QuickBooks Help
Control+Click Display Contextual menu
Command+1 Display Product and File info

Editing

KEYS ACTION
Command+Z Edit > Undo
Command+X Edit > Cut
Command+C Edit > Copy
Command+V Edit > Paste
Command+Y Edit > Insert Line
Command+B Edit > Delete Line
Command+E Edit > Edit
Command+N Edit > N
Command+D Edit > Delete
Command++ (plus) Edit > Memorize
Command+U Edit > Transaction History
Option+Command+C Edit > Copy Transaction
Command+G Edit > Go To Transfer
Command+L Edit > Show List
Command+R Edit > Use Register
Command+F Edit > Find
Delete Delete the character to the left of the insertion point

Activities

KEYS ACTION
FN+Arrow down(PgDn) Down one screen
FN+Arrow up(PgUp) Up one screen
Command+PgUp First item on list or first transaction of a month in register
Command+PgDn Last item on list or first transaction of a month in register
Command+Home First transaction in register
Command+End Last transaction in register
Shift+Click the close box Close all windows in QuickBooks
Tab Next field
Shift+Tab Previous field
Right Arrow (→) Report column to the right
Left Arrow (←) Report column to the left
Down Arrow (↓) Report row below or line below in form detail area
Up Arrow (↑) Report row above or line above in form detail area

Dates

KEYS ACTION
+ Next day
Previous day
T Today
W First day of the week
K Last day of the week
M First day of the month
H Last day of the month
Y First day of the year
R Last day of the year

These are the shortcut keys for QuickBooks Desktop that can be used to make things faster and convenient for you. It is highly recommended to know the shortcuts for every software as they are specially assigned to save your time.

Contact Us For Support

Hopefully, you find this article helpful and you have a clear idea about the shortcuts in QuickBooks Desktop. You can refer to this article anytime whenever you want to see the shortcut for any command. However, sometimes there can be situations when you won’t be able to use the shortcuts as they are not assigned. If you are having any kind of issue while using the shortcut keys then you can get in touch with us at our toll-free QuickBooks Support Phone Number +1888-396-0208.